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Old 04/15/2008, 08:36 PM   #10
Midnight Special
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Location: Grass Valley, California
Joined: Nov 05
Posts: 3,710

...Paul, get a couple of vested volunteers with your list of the 25 cars and check only them into your designated parking area. Then go to your computer, design, then print 75 lunch tickets for the BBQ, disperse to those on your list (on site) and present Galpin with the final headcount right before lunch. Those without tickets can then have the option to participate and purchase lunch. Brief all involved to politely vector the extras to as suitable place for overflow as possible.

We do this all the time for VIP parking and comp'd dinners at air shows... It CAN and will work, but keep it friendly!

It is the real reason and means of confirming RSVPs....

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